While most businesses
have gone digital today, use of technology by itself does not ensure efficiency
or productivity. This article highlights the tech habits slowing down
productivity and what companies can do to resolve them.
Over the last two decades,
the workplace has been remodeled from a rigid suit-and-tie environment to a
fluid, casual atmosphere.
Open offices and laptops
have replaced cubicles and desktops to encourage team-oriented environments and
processes. Talented remote workers add value to organizations from anywhere in
the world, whether for single gigs, part-time work or full-time work. Virtual
collaboration takes over physical meetings through an abundance of
communication tools that connect staff from any location.
The torrent of digital
solutions has certainly improved internal operations and the customer
experience, but so many applications end up weighing down operations.
Technology that is supposed to increase productivity may actually slow it down,
as team members must jump back and forth between tools to find the data they
need. Here are the biggest ways that modern enterprises are overloaded.
1. Running too many applications at once
The onslaught of
communication across chat applications and email has created a distracting
environment. Psychology research shows that workers lose approximately 24
minutes an hour when switching between tasks. You can reduce unnecessary
interruptions and lost time with applications such as process automation, where
the correspondence is tied to respective workflows and follows a consistent
track.
Collaboration has reached
new heights thanks to a host of digital options, but efficiency and data
integrity wane when switching between multiple tabs and constantly transferring
data between apps. And who isn't aggravated by the excessive login usernames
and passwords?
Applications hindering
rather than improving performance aren't serving their purpose. To begin an
application overhaul, business owners and CIOs should do the following:
- Evaluate each application's effectiveness.
- Search for platforms that offer expanded functionality rather than one-trick applications.
- Integrate final apps using a connector.
2. Relying on human-led processes when machines can manage it
better
As more enterprises reap
the benefits of automation, robotics and AI, the anxiety over machines taking
human jobs has died down. Of the surveyed U.S. workers in a Workfront study,
more than 80 percent are excited about the potential of automation to bring
greater innovation and better procedures to the workplace. Digital leaders
aren't afraid to disrupt operations with machine-driven processes for the sake
of long-term survival and success.
At the very least,
process automation and integration are must-haves for any modern enterprise.
Replacing manual data entry and long email strings, automated workflows
seamlessly move data along a chartered route, carrying appropriate tasks in the
assigned order from one employee to another. Integration bridges information
gaps, transferring data between apps – from a budget approval workflow to
accounting software, for instance – streamlining processes and reducing errors.
Robotic processautomation and AI enable companies to pinpoint top-talent candidates in record
time, process data to improve decision-making, instantly provide services to
clients, and more. Each year, RPA and AI applications take on increasing loads
of monotonous work, freeing employees to apply their expertise to cognitive and
creative tasks.
3. Manually creating long reports
Juggling data from
multiple systems to create reports consumes time most employees would rather
apply to skilled work. What's more, with today's cutthroat pace, managers need
reports and status updates faster than workers can generate them by hand. For leadership
to map progress and future growth consistently, real-time reports should be
available at a moment's notice.
Businesses that grasp the
value of real-time reporting are now connecting data through automation
applications that generate interactive, visual reports. Since information is
linked between applications, no one has to compare for accuracy or enter it
into a separate reporting app. Just a few clicks, and up-to-date reports or
analytics are ready for evaluation.
4. Missing out on valuable insights
For companies with a
revolving door of staff, employees often exit with untapped, valuable knowledge
about the business and its practices. Not conducting thorough exit interviews
that include operational insights is a lost opportunity to address perceived
weaknesses and capitalize on strengths within the company.
Leading organizations
aren't losing out on this information. They adopt digital strategies, such as
automated offboarding processes, to standardize the exit process and ensure
each employee has a documented exit interview that is sent to an assigned
manager, who is responsible for following up internally.
Annual performance
reviews frustrate employees who are determined to grow in their positions and
careers. In fact, 65 percent of employees want more feedback than they
currently receive. Frequent career training opportunities, including more
consistent feedback, would keep 86 percent of millennials from leaving their
positions. Managers may not realize they are missing a chance to not only help
employees improve, but also gain fresh perspectives from varying points of
view.
Data-centered, regular
performance feedback leads to high productivity and lower turnover. In contrast
to traditional annual reviews, real-time performance appraisals are fair,
unbiased and standard.
Taking your digital inventory
A modern company isn't
merely defined by computer use. A truly digital workplace is one where current
tools are strategically applied toward for maximum productivity and effective
collaboration.
Uprooting old practices
can be daunting, but for many businesses, the alternatives are seeing profits
sag or closing the doors in the next five years. Taking the time and money to
get it right is a worthy investment for a promising future.
About us
TMA Solutions was established in 1997 to provide quality software outsourcing services to leading companies worldwide. We are one of the largest software outsourcing companies in Vietnam with 2,400 engineers. Our engineering team was selected from a large pool of Vietnam IT resources; they are well-trained and have successfully completed many large and complex projects. Visit us at: https://www.tmasolutions.com/
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